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Front Desk Assistant

Job Type : Internal Temp/Contract
Reference Code : SJP-TB
Compensation : 14.00 USD/HOUR
Start Date : 06/06/2018
Hours : Full Time
Travel : No
Relocation : No
Industry : Professional Services

Job Description :

We have a fantastic FULL TIME Administrative opportunity in our front office available! This person will be dealing with high-volume foot traffic and phone calls and be our "Manager of First Impressions." This is a highly interactive role and requires a personality that is comfortable conversing and assisting people they have just met.




 


1.  Reception




o   Phones: answering and directing of all inbound phone calls. This position is heavy phones.


o   Greeting and hospitality of all guests. We receive 50-100 guests per day in our offices


o   Room/Meeting Management (with Outlook Room Reservation)


           i.      Set up for meetings and conferences


           ii.      Maintain cleanliness of all interview rooms, conference rooms, kitchen, etc.


 


2.  Administrative Assistance




o   Filing of all documents


o   Management of employee and potential employee assessments


o   Management of company documents for distribution. Lots of printing/creating packets


o   Celebrations and Events: planning and execution


o   Special Recognition Plaque’s for employees


o   Imaging/Scanning to create digital files of any paperwork


o   Inventory and Marketing material management


Required Qualifications :



    • High level of professionalism





    • Warm, welcoming personality





    • Ability to multi-task with ease





    • Ability to work under pressure with ease





    • Experience in fast-paced environment





    • Ability to roll with the punches





    • Word, Excel, Outlook proficiency






    • Ability to work independently with little supervision




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