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Front Desk Assistant

Job Type : Internal Temp/Contract
Reference Code : SJP-TB
Compensation : 14.00 USD/HOUR
Start Date : 06/06/2018
Hours : Full Time
Travel : No
Relocation : No
Industry : Professional Services

Job Description :

We have a fantastic FULL TIME Administrative opportunity in our front office available! This person will be dealing with high-volume foot traffic and phone calls and be our "Manager of First Impressions." This is a highly interactive role and requires a personality that is comfortable conversing and assisting people they have just met.


1.  Reception

o   Phones: answering and directing of all inbound phone calls. This position is heavy phones.

o   Greeting and hospitality of all guests. We receive 50-100 guests per day in our offices

o   Room/Meeting Management (with Outlook Room Reservation)

           i.      Set up for meetings and conferences

           ii.      Maintain cleanliness of all interview rooms, conference rooms, kitchen, etc.


2.  Administrative Assistance

o   Filing of all documents

o   Management of employee and potential employee assessments

o   Management of company documents for distribution. Lots of printing/creating packets

o   Celebrations and Events: planning and execution

o   Special Recognition Plaque’s for employees

o   Imaging/Scanning to create digital files of any paperwork

o   Inventory and Marketing material management

Required Qualifications :

    • High level of professionalism

    • Warm, welcoming personality

    • Ability to multi-task with ease

    • Ability to work under pressure with ease

    • Experience in fast-paced environment

    • Ability to roll with the punches

    • Word, Excel, Outlook proficiency

    • Ability to work independently with little supervision

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