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Administrative Assistant

Job Type : Temp/Contract to Direct
Reference Code : CHM
Hours : Full Time
Required Years of Experience : 4 years
Required Education : 4 year degree preferred
Travel : No
Relocation : No
Industry : Administrative and Support Services

Job Description :

The Administrative Assistant will be responsible for supporting the needs of a dynamic team in the financial services industry. The ideal candidate must be exceedingly well-organized, have strong multitasking skills, enjoy the administrative challenges of supporting a fast-paced department, and have a strong inclination to work in a team-oriented environment. Attention to detail is as important as keeping an eye on the big picture, as is the ability to balance the two perspectives. Forward-thinking individuals will excel in this role if they can anticipate the daily needs of management and identify opportunities to improve work processes for themselves and the department.



 


Role Responsibilities:



  • Calendar management

  • Scheduling/coordination of details for meetings with internal and external contacts

  • Managing travel arrangements

  • Completing and tracking expense reports

  • Organization and maintenance of information that may be sensitive, confidential or technical in nature

  • Exercising good judgment to effectively manage multiple projects with shifting priorities

  • Distributing, collecting, and tracking documents and documenting processes producing general correspondence, reports and presentations

  • May work on special projects and perform additional responsibilities as assigned.


 



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Required Qualifications :
 

Qualifications:



  • The position requires a minimum of 4-5 years of previous administrative experience in a corporate environment, supporting at least one senior executive

  • Previous experience in financial services strongly preferred

  • Strong accuracy and attention to detail

  • Excellent verbal and written communication skills

  • Professional attitude and demeanor

  • Ability to organize and prioritize multiple tasks in a timely manner

  • Proficiency in Windows, including Word, Outlook and PowerPoint

  • Proven ability to review data and create and maintain charts in Excel

  • Experience with electronic calendaring (Outlook)

  • Knowledge of SharePoint and OneNote is a plus


 

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