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Administrative Assistant

Location : South Charlotte
Job Type : Temp/Contract
Reference Code : CHM
Compensation : open - 16-19
Hours : Full Time
Required Years of Experience : 2-5 years
Required Education : 4 year degree preferred
Travel : No
Relocation : No
Industry : Administrative and Support Services

Job Description :

We are currently recruiting for an exciting new initiative with a local financial institution in the South Charlotte area. We are looking for sharp administrative professionals with a strong technical skill set and experience in project coordination and business support operations. 


 


Description:



  • Performs moderately complex to complex administrative tasks for a small to medium size department and management team 

  • Duties include:  compiling information and preparing moderately complex reports using appropriate software

  • Balancing expense accounts; assisting with personnel/payroll processing and record keeping; assisting, screening and/or selectively referring callers; answering questions regarding business unit policies and procedures.

  • Liaison between internal and external customers to meet their service needs.

  • Providing support to the business line staff in the areas of reporting, customer/business documentation, sales and service goals.


  • Publish planning meeting agendas/minutes.  




  •  Procure work supplies for appropriate teams.




  • Ensure the coordination of access availability.  




  • Coordinating the timing of training and training calendars




  • Provide ongoing communication regarding project updates.   




  • Establish meeting calendar views.  




  • Secure meeting spaces.  



  • Assist with forecasting monthly budget. 

  • Performing special projects as requested.


 


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Required Qualifications :
 

Desired Qualifications 



  • Ability to articulate, communicate professionally and appropriately with confidence at all levels and across functional lines

  • Ability to be proactive, innovative and creative in meeting customer and business needs

  •  Demonstrated ability to work well independently and as part of a team

  •  Ability to handle confidential material in a professional manner

  • Ability to organize and manage multiple priorities

  •  Ability to take initiative and work independently with minimal supervision in a structured environment

  • 2-4 years administrative support experience in a corporate professional services environment

  • Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important

  • Intermediate Microsoft Office (Word, Excel, and Outlook) skills

  •  Knowledge and understanding of legal terms and processes

  • Strong analytical skills with high attention to detail and accuracy

  • Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events 


 


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