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Corporate Receptionist- Director of First Impressions

Location : Uptown
Job Type : Temp/Contract
Reference Code : CHM
Compensation : open - 13-16
Hours : Full Time
Required Years of Experience : 4 years
Required Education : 4 year degree required
Travel : No
Relocation : No
Industry : Real Estate - Development

Job Description :

The Receptionist serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.


 


DUTIES & ESSENTIAL JOB FUNCTIONS



  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

  • Directs visitors by maintaining employee and department directories, notify properly and giving instructions.

  • Maintains security by following procedures; monitoring logbook; issuing visitor badges.

  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.

  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

  • Assist with the day-to-day operation of the office, including updating automated supply ordering, supply restocking and ensuring office cleanliness.

  • Take accurate messages with a high degree of professionalism and courtesy and arrange meetings and/or conference calls as needed.

  • Review and respond to daily internal/external mail and overnight packages; prepares and distributes daily mail.

  • Supports building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment and space.

  • Maintains cleaning and maintenance of all common spaces including but not limited to: cleaning counters, filling coffee beans and powders, emptying coffee grind bins and drain bins, emptying trash bins, misc. office cleanup including breaking down boxes, and washing, loading, and unloading dishwasher.

  • Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals.

  • Leads day-to-day operation of the office, including updating automated supply. ordering, distributing mail, answering the door and ensuring office cleanliness.

  • Works on additional projects and general office maintenance as assigned.


COMPETENCIES



  • Client Service: Demonstrates strong commitment to meeting the needs of both internal and external customers striving to ensure their full satisfaction.

  • Organization: Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities with an appropriate sense of what is most important and plans with an appropriate and realistic sense of the time demand involved.

  • Communication: Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the company; encourages open expression of ideas and opinions.

  • Decision Making: Makes decisions authoritatively and wisely, after adequately contemplating various available courses of action. Refrains from "jumping to conclusions" based on no, or minimal, evidence; takes time to collect facts before decision-making.

  • #LI-CM1


Required Qualifications :
 



  • 5+ years of previous administrative experience managing a front desk or working as a receptionist 

  • Experience and comfortability working in a high paced office environment

  • Bachelor’s degree preferred, but not required

  • PC and Microsoft Office proficient

  • Proven administrative and organizational skills, the ability to multi-task, manage workload, and effectively prioritize in a continuously changing environment

  • Ability to assume responsibility and work independently with minimal supervision

  • Ability to meet deadlines and balance multiple priorities

  • Must possess strong organizational, problem-solving, and follow-through skills to complete projects in a timely manner

  • Excellent verbal and written communication skills with ability to effectively interact with all levels within and outside the organization


 #LI-CM1

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